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How to create a portfolio for the live events industry in 5 easy steps.

First of all, why do you need a portfolio?


“A picture is worth a thousand words”


Creating a portfolio for the events industry is essential for both newcomers into the industry and professionals. Showcasing your skills and experiences effectively is crucial to standing out among the competition. While a traditional resume or CV provides a snapshot of your professional background, a well-crafted portfolio serves as a visual testament to your capabilities and achievements.


In this blog, we look into the importance of creating a portfolio for individuals in the events industry and break down creating a portfolio in 5 easy steps!



The Power of a Portfolio

In an industry where creativity, innovation, and attention to detail reign supreme, a portfolio acts as a compelling supplement to your resume. Unlike a CV, which lists your qualifications and experiences in a standardised format, a portfolio allows you to showcase tangible examples of your work. Whatever your role, your portfolio serves as a visual narrative of your skills, style, and accomplishments.


Why Pictures Matter

One of the unique challenges faced by professionals in the events industry is the lack of familiarity with specific events or projects. Unlike more mainstream professions where employers may readily recognize company names or brands, the events industry often involves working on projects that are niche or localised. This is where pictures become invaluable.


Including high-quality photographs of events you've worked on not only adds visual appeal to your portfolio but also provides concrete evidence of your contributions. Whether it's a meticulously planned corporate conference, an extravagant wedding, or a community festival, photographs capture the essence and scale of your work. They allow potential employers to visualise the impact you've had and the level of professionalism you bring to the table.



Creating your events portfolio.

Before you embark on gathering images, it's imperative to secure permission from your employer. Certain events may entail strict regulations or contain sensitive content, so ensure you seek approval before using them.


In the initial stages of compiling your portfolio, you might not possess images from past events. One workaround involves sourcing event images online. You can conduct a simple search of the event you worked on using the event name on platforms such as Google Images or social media sites like Instagram or LinkedIn. Ensure you also get permission when using other peoples images.


For newcomers, kickstarting your portfolio might pose a challenge if you haven't accumulated extensive event experience. Here are some strategies to consider


  • Get creative, think of an event brief and showcase how you would bring it to life in your portfolio. You can create renders using AI to showcase the event's ambiance, develop schedules, running orders, or mood boards, demonstrating your expertise.

  • Volunteer at events, We always express how volunteering is essential when starting out in the events industry. It serves as a vital stepping stone in the events industry. Not only does it expand your professional network and potential job opportunities, but you can also leverage these experiences in your portfolio. Join our free job board to find volunteering opportunities. 


Once you've amassed your images, categorise them based on different roles or areas within the events industry. For instance, if you've served as a production assistant for multiple events, consolidate these images onto one page of your portfolio. Ensure the selected images are clear, well-lit, and highlight key elements where you played a significant role. Provide context and details for each image, outlining your role, objectives, challenges faced, and outcomes achieved.




Putting Together the Portfolio

Now that you've selected the images, it's time to assemble your portfolio. Consider the following:

Suitable file size, your portfolio should be compact enough to upload alongside your CV when applying for jobs.


Accessibility, ensure your portfolio is easily accessible from any device and can be readily shared with potential employers or contacts in the industry.


Ease of updating, like your CV, your portfolio should be regularly updated to reflect your evolving career trajectory.


One recommended solution is Canva, a versatile platform offering numerous templates for creating portfolios. Canva's web-based interface allows for easy access and sharing, making it a convenient choice for event professionals.


Layout

Select a suitable template on your chosen platform and begin arranging your portfolio.


Experiment with different layouts until you find one that complements your images effectively.

Whether organising chronologically or categorically, ensure the layout flows seamlessly and highlights your expertise and accomplishments.



Remember, your portfolio is a reflection of your professional journey and capabilities. Invest time and effort into its creation, as it can be a powerful tool in showcasing your talent and securing future opportunities in the dynamic events industry. There is no right or wrong just your creative expression, be patient it can take time to get right.



Want to learn how to break into the events industry? Read our step by step guide here


View our online event courses here

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